The association, run by the volunteers who run it
One space for the board: the money, the requests, the votes and the record.
Built for a board with day jobs
A self-managed association usually runs on the treasurer's spreadsheet, the secretary's inbox and whatever the last board left in a shared drive. Each handover loses something: who paid for the second quarter, why the fence on Elm was approved, where the current bylaws are.
An HOA space on Chickadee Bandit keeps that in one place the next board inherits. Each board member keeps their own private household, and the space holds only the association's business. It cannot see into any member's home, and the HOA starter pack sets it up with the apps you tick.
Dues and reserves
Each billing period lists every member's payment status, and allocation rules post the right share to each reserve fund the moment a payment is recorded. The reserve dashboard shows each fund's balance, goal and ledger to every member.
Violations with a record
The board issues a notice to a unit; the homeowner acknowledges, responds or disputes it in the app, and the case is tracked to resolution or escalation with a trail per unit.
Architectural review
Homeowners submit a modification request with its documents, the committee votes, and the decision goes out with its reasoning in writing, where the next committee can find it.
Amenities and parking
The board sets booking windows, per-household limits and approval for the pool or the clubhouse. Guest parking passes are claimed first come and can never be overbooked, and a vehicle registry tracks assigned spots.
Elections and minutes
Nominations and a secret ballot, majority or ranked-choice, with a certified result. Minutes record each motion and every director's roll-call vote, and adopted minutes are frozen for every member to read.
The governing documents
The CC&Rs, bylaws and rules with their version history, so the current one is always the one members see, beside maintenance requests members can file and follow to resolved.
What it costs, and who it fits
One board member sponsors the space from their household's plan and everyone else joins free. A Family plan ($6/mo) sponsors a space of 8 people and 10 apps; Organization ($30/mo) sponsors three spaces of up to 20 people and 14 apps each. The Community add-on ($30/yr) adds three more spaces to either plan and four more apps in every space, so each committee can have its own; it also works on its own, without a household plan. It does not raise how many people a space holds. That fits a board and its committees, or a small building where each owner joins. It does not fit an association of a hundred homes that all need to log in, and it does not collect dues online or keep the books. See the self-managed HOA software we'd consider, compared by what each is for, or read the guide to collecting dues without chasing people.
Getting started
Create a space, tick the apps you need in the HOA starter pack, and invite the board with a private join link. Load the governing documents and open the first billing period before the next invoices go out.
Hand the next board a record, not a shoebox.
30-day free trial. One plan covers the space — the rest of the board joins free.
Start a free trial