Board minutes with motions, roll-call votes, and a frozen record

HOAs are typically required to keep minutes. This keeps them structured: each meeting has its motions, who moved and seconded, the outcome, and a roll-call vote where every board member records their own yea, nay, or abstain.

Drafts are visible only to the board. When the minutes are adopted they become a permanent record every member can read and nobody can edit.

• Meetings with title, date, attendees, and notes.
• Motions with moved, seconded, and outcome.
• One roll-call vote per member per motion.
• Adopted minutes are frozen and visible to all members.

HOA, condo, and association boards.

Who can use it

Adults and kids

Where it works

Your household hub and shared Spaces

Price

Included with every household plan, with no per-app charge

• Agenda
• Document Library
• Officer Elections

• Running an HOA architectural review process homeowners trust — Most ARC disputes are process failures, not design disagreements. Give requests a front door, votes a record, and every decision a written reason.
• Collecting HOA dues without chasing people every quarter — A treasurer's system: one status list per billing period, allocation rules that post to reserves as payments land, and a close that reconciles the period.
• Running board elections your membership actually trusts — A secret ballot members believe: an eligible-voter roster fixed before nominations, majority or ranked choice decided up front, and a certified, minuted result.
• Turning a reserve study into a funding plan your members trust — What a reserve study actually tells a board, why percent funded is a ratio and not a grade, and how to run the funding plan so the balances stay current.
• Running a PTA or booster club year that the next board can pick up — A board in one shared space, parents signing up by link with no account, money tracked against goals, and minutes and elections that outlast the board.

Board Minutes is one of the apps in the Chickadee Bandit library. Every household starts nearly empty and installs only what it uses; there is no per-app charge. Your data lives in your household's own private, encrypted database, with no ads and no data selling. Browse the Clubs & HOAs apps or read the source on GitHub.